Login or Register to make a submission.

Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

The Journal of Student-Run Clinics considers submissions on all topics related to student-run clinics (SRCs) including but not limited to patient care, student education, and practice management. (For additional information, see ‘About the Journal -> Scope‘).

Articles in the Journal of Student-Run Clinics are published under the Creative Commons Attribution License: authors retain ownership of their articles' copyrights, but allow anyone to copy, modify, and redistribute the articles without need for the authors’ or publisher’s permission as long as the original source is properly cited.

The author guidelines outlined below are derived from the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals.

Overview of the Publishing Process

  • Submission
    • Submissions are accepted on a continuous basis as part of a rolling publication cycle. Authors will be contacted by an editor with a determination on whether the manuscript will be set out to review.
    • There is no submission or publication fee.
  • Review
    • Once submitted, a manuscript will be evaluated by at least 1 trained student reviewer and at least 1 faculty expert before an acceptance decision is made; additional review may be conducted at the discretion of the editors. The level of review a submission undergoes is dependent on the article type.
    • The student reviewer(s) will initially screen and assess the submission based on a standard rubric to ensure relevance and readability, as well as general ethical and methodological validity. The screening process is not designed to exclude works based on perceived impact, but rather to select for articles of potential interest to the greater SRC community.
    • If the submission passes the initial screening and is of an article type that requires further assessment, faculty experts will then review the submission and provide additional comments and recommendations.
    • The editorial board will use the reviewer recommendations to guide decision making for publication and the corresponding author will be notified of the acceptance decision via e-mail.
  • Revision and Appeal
    • When submitting a revised manuscript, please include an itemized response to each suggested revision and include any other changes made.
    • If revisions or an appeal are not received by the specified deadline, the manuscript file will be closed. Revisions received after a file has been closed will be considered as a new submission.
    • Authors may appeal a decision or revision suggestion(s) by responding to the editors. The appeal must include explanation rebutting the reason(s) for rejection or revision provided by the reviewers.  This should be submitted within 30 days after the initial decision was communicated. Consideration of the appeal will be based on the re-evaluation of the manuscript with the authors’ rebuttal. The decision from the appeal is final.
  • Publication
    • Following review and acceptance of the article for publication, the manuscript will be copyedited and released online in the Journal of Student-Run Clinics.

General Guidelines

    • Originality
      • It is implied that all submissions to the Journal of Student-Run Clinics are original works and that proper citations to referenced material are made.
      • Manuscripts should not have already been accepted for publication or under review by other publishers.
    • Authorship
      • All listed authors should have: (1) contributed substantially to the project conception, data acquisition, analysis, or interpretation, (2) been involved in drafting or revising the manuscript for intellectual content, (3) approved the final manuscript to be published, and (4) agreed to be accountable for the accuracy and integrity of the work.
      • If it us unclear whether a contributor should be listed as an author or under acknowledgements, please refer to ICMJE Recommendations: Defining the Role of Authors and Contributors.
    • Ethics
      • If applicable, a statement that the research protocol was approved or exempt by the relevant institutional review board (IRB) should be included in the article.
      • Any financial or other potential conflicts of interest from all authors should be declared in the ‘Disclosures’ section of the article. Authors may download and use the ICMJE Form for Disclosure of Potential Conflicts of Interest to assist in generating a standardized statement to include in the ‘Disclosures’ section.

Formatting Guidelines

  • Language
    • At this time, the Journal is only able to process submissions in English and no formal translations of published content are available.
  • Title
    • The title should be fewer than 200 characters. A sub-title, if desired, should be fewer than 50 characters.
    • The title should be concise, descriptive, and comprehensible to readers of any discipline.
  • Abstract
    • The abstract should be fewer than 250 words and should avoid unexplained abbreviations.
    • In general, the abstract should briefly describe the problem or topic being addressed, a summary of methods, pertinent results, and the authors’ conclusions.
    • Original studies, literature reviews, and meta-analyses require structured abstracts outlining the Background, Methods, Results, and Conclusions. Background should establish context and purpose for the study. Methods should include at minimum the selection of participants, settings, measurements, analytical methods. Results should include main findings with statistical and clinical significance, if relevant. Conclusions should mention main inferences and highlight new and important aspects of the study as well as important limitations.
    • Abstracts for descriptive reports and perspective articles should outline the Background to establish the context and purpose of the content and provide a brief summary of the article content.
  • Content
    • Articles of all types have a 2500 word limit (excluding the abstract, references, and appendices).
    • Original studies, literature reviews, and meta-analyses should follow the IMRaD (Introduction, Methods, Results, and Discussion) format. For details on reporting requirements in each section, please refer to the ICMJE Recommendations: Manuscript Sections.
    • Descriptive reports and perspective articles do not have a required format.
  • Figures & Tables
    • There is no explicit limit on the number of figures and tables that can be included, though all illustrations should directly enhance understanding of the subject matter.
    • All figures and tables should be titled, captioned, and accompanied by keys/legends if needed.
  • References
  • There is no explicit limit on the number of figures and tables that can be included, though all illustrations should directly enhance understanding of the subject matter.
  • All figures and tables should be titled, captioned, and accompanied by keys/legends if needed.
  • References